Owner Reporting

Vanio automatically creates professional revenue reports for property owners, handles all the financial calculations, and can even draft communication emails. This saves you hours of manual work each month while keeping your owners informed and happy.

Getting Started

1. Navigate to Reports — Go to Reports → Owner Statements in your dashboard
2. Select properties — Choose which properties to include in the statement
3. Pick your date range — Select from preset ranges like "Last Month" or "This Year", or choose custom dates
4. Generate statement — Click "Generate Statement" to create a professional PDF
5. Review and send — The statement shows revenue breakdown, expenses, and net payout ready to share with owners

[Screenshot: Owner statement page showing property selection and date range options]

How It Works

When you generate an owner statement, Vanio automatically:

• Calculates total revenue from all bookings for the selected properties and time period
• Breaks down income sources — shows booking revenue, cleaning fees, and any additional charges separately
• Deducts your management fees based on your agreed percentage
• Accounts for expenses like cleaning costs, maintenance, and platform fees
• Shows the net payout amount the owner receives
• Creates a professional PDF with your branding that's ready to email

You'll see all this information organized in a clear, professional format that owners can easily understand.

[Screenshot: Sample owner statement PDF showing revenue breakdown and net payout]

Key Features

• Automated generation — Statements can be created monthly or on-demand with just a few clicks
• Complete revenue breakdown — Shows booking income, upsell revenue, cleaning fees broken down by property
• Expense tracking — Automatically includes management fees, cleaning costs, and maintenance expenses
• Clear bottom line — Net payout calculation is prominently displayed
• Professional PDF export — Clean, branded statements ready to send to owners
• Multi-property support — Generate statements for individual properties or property portfolios
• Flexible date ranges — Monthly, quarterly, yearly, or custom time periods

Owner Communication

Vanio can also help you draft professional emails to send with your statements:

1. Go to Messages → Draft Email in your dashboard
2. Select "Owner Communication" as the template type
3. Choose what to include — monthly revenue summary, maintenance updates, or market insights
4. AI drafts the email with key performance metrics and talking points
5. Review and customize the message before sending

The system can create communications for:

• Monthly revenue summaries with key highlights
• Maintenance issues that need owner input or approval
• Market updates and pricing recommendations
• Seasonal performance comparisons and insights

[Screenshot: Email draft interface showing owner communication template options]

Owner Portal (Coming Soon)

We're building a dedicated portal where property owners can log in and access:

• Real-time revenue dashboard for their properties
• Upcoming reservations and booking calendar
• Maintenance history with photos and cost tracking
• Monthly statements and payout history all in one place

This will reduce the back-and-forth emails and give owners 24/7 access to their property performance.

Tips & Best Practices

• Set a regular schedule — Generate statements on the same day each month so owners know when to expect them
• Include context — Use the communication drafting feature to add market insights or explain any unusual expenses
• Review before sending — Always double-check the numbers, especially for high-value months or properties with recent maintenance
• Keep records — Save copies of all statements in your files for tax purposes and future reference
• Be transparent — Include detailed expense breakdowns so owners understand where their money is going

Common Questions

Can I customize what's included in the statements? Yes, you can select which properties to include and adjust the date range. The expense categories and fee calculations are based on your property management settings.

How does Vanio calculate management fees? Management fees are calculated based on the percentage you've set for each property in your property settings. The system applies this to the gross revenue automatically.

What if there are expenses I need to add manually? You can add maintenance expenses and other costs through the property management section, and these will automatically appear in future statements. For one-time adjustments, you can edit the PDF before sending.