Operations
From booking to checkout — zero manual work.
Vanio AI automates your entire operational pipeline — cleaning dispatch, lock codes, guest notifications, maintenance tracking — triggered by the events that already happen in your business.
Define your workflows once. Vanio AI runs them for every property, every reservation, every turnover. You focus on growing — not coordinating.
The Automation Chain
One event triggers the entire turnover
When a guest checks out, Vanio AI kicks off a chain reaction — cleaning, lock codes, guest notifications — without a single manual step.
Guest checks out
Checkout detected automatically from the reservation calendar — no manual trigger needed.
Cleaning dispatched
A cleaning task is created and assigned to the right team member based on property and schedule.
Lock code generated
A fresh smart lock code is generated for the next guest — unique, time-limited, secure.
Next guest notified
Check-in instructions with the new lock code, WiFi password, and property guide sent automatically.
This entire chain fires automatically — from checkout to the next guest's check-in instructions. Zero coordination. Zero delays.
What Gets Automated
Every repetitive task — handled
From the moment a booking is confirmed to the final checkout, Vanio AI manages the operational details that eat your time.
Task Management
Every task visible, every status tracked
Cleaning, maintenance, inspections — all organized on a kanban board. Vanio AI creates the tasks; your team moves them through the pipeline.
Drag-and-drop kanban board — tasks created automatically by Vanio AI, completed by your team
Custom Workflows
Your rules. Vanio AI executes.
Define trigger-action workflows once — Vanio AI runs them automatically for every property, every reservation, every event. No code, no complexity.
Create as many workflows as you need. Each one applies across all your properties — or target specific listings. Vanio AI handles the routing.
See all automation triggersCross-System Intelligence
Operations that think across systems
Because messaging, tasks, payments, and locks all live in one system, Vanio AI can coordinate across them in real time. Here's one example:
Guest asks for early check-in
Message arrives on any channel: "Can we check in at 1 PM instead of 4 PM?"
Vanio AI checks cleaner status
Looks at the cleaning task for this property — is it assigned? Started? Completed?
Coordinates with cleaner
Sends the cleaner a message: "Can you finish by 12:30 PM?" — gets confirmation.
Approves or offers upsell
Replies to guest with early check-in pricing, takes payment, generates a fresh lock code — all automatically.
This chain — messaging, task checking, team coordination, payment, lock code generation — only works because everything lives in one system. No integrations. No API glue. No delays.
Automate your operations today
Zero manual steps per turnover. Every task tracked. Every workflow automated. From booking to checkout — Vanio AI runs your operations so you don't have to.