Migration
Switch to Vanio AI. We handle the migration.
We import your properties, sync calendars, set up Vanio AI with your knowledge — zero downtime, zero lost bookings.
Your existing OTA connections stay live throughout. We verify everything before you cut over.
Migration Timeline
How migration works
A structured, tested process. We have done this before — here is exactly what happens.
Automated property import
Our migration tools pull your listings, photos, amenities, and pricing directly from your existing PMS or OTA accounts. No spreadsheets, no manual re-entry — it is all automated.
Calendars sync automatically
Real-time calendar sync starts immediately. Every reservation, every blocked date — verified against your existing PMS before anything else moves.
Teach Vanio AI your properties
Add house rules, check-in instructions, local tips, and FAQs to the knowledge base. Vanio AI learns your properties the way you would brief a new team member.
Test in shadow mode
Vanio AI drafts responses to real guest messages. You review and approve each one. Verify everything works before going live.
Go live
Flip the switch — Vanio AI handles guests autonomously. Your old PMS connections stay live until you are ready to cut over completely.
What Transfers
Everything transfers
Your properties, calendars, guest data, team setup, automations, and payments — nothing gets left behind.
Properties & Listings
Photos, descriptions, amenities, pricing rules — everything that defines your listings.
Calendar & Availability
Real-time sync across all channels. No gaps, no double bookings during transition.
Guest History
Past reservations, guest profiles, and contact information — carried over so you never lose context.
Team & Permissions
Roles, property groups, and team assignments. Your team structure transfers intact.
Automations
Your existing workflows rebuilt with Vanio’s trigger-action automation system — often more powerful than before.
Payment Setup
Stripe Connect onboarding for direct bookings. Accept payments from day one on your new booking website.
Zero Downtime
Your bookings never stop
OTA connections stay live throughout. Calendars sync first, we verify together, then cut over channel by channel — at your pace.
What You Get
Not just a PMS replacement
You are not just switching PMS. You are upgrading to an AI-powered operational platform.
Live Preview
See Vanio AI working on day one
From the moment you go live, every guest interaction appears in your timeline with full context.
Vanio AILiveHi! We're arriving tonight around 8pm. What's the check-in code?
Hi Sarah! Welcome to Eversholt 🏖️ Your door code is 4829. Check-in is from 4pm — you're all set for tonight!
Sarah seems nice — @Maria make sure the welcome basket is ready before 8pm 🙏
Basket is ready, left it on the kitchen counter with a handwritten note!
Sarah's Airbnb profile shows 12 reviews with 4.9★ avg. She mentioned arriving at 8pm — lock code is active from 3pm. Everything looks good for check-in.
Migration Tools
Automated migration, not manual hand-holding
Our migration tools do the heavy lifting. Property import, calendar sync, data transfer — it is all automated. You verify the results, not do the work.
- Automated property import — listings, photos, amenities pulled directly from your existing PMS
- Calendar sync verification — real-time checks across all channels before cutover
- Workflow migration — your existing automations rebuilt with Vanio AI triggers and actions
- Team setup — roles, permissions, and property group assignments configured for your team
- Knowledge base seeding — house rules, check-in instructions, and local guides imported for Vanio AI
You verify. We automate.
Your Dashboard
Your new command center
Every property, every reservation, every guest interaction — in one unified dashboard.
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FAQ
Common migration questions
We have heard them all. Here are the honest answers.
Will my OTA rankings change during migration?
No. Your OTA connections stay live throughout the entire process. We sync calendars first, verify everything in parallel, and only cut over when you are ready. Your Airbnb, Booking.com, and VRBO listings continue operating exactly as before.
Will there be any downtime?
Zero. We run both systems in parallel during migration. Your existing PMS keeps handling bookings while we set up Vanio AI. Once everything is verified, we switch channels one by one — at your pace.
What happens to my existing reservations?
All existing reservations are imported with full details — guest information, payment data, special requests, everything. There is no gap in your booking history.
How automated is the migration?
Our migration tools handle the heavy lifting — property data import, photo transfer, calendar sync, and guest history. You focus on the things only you can do: reviewing your knowledge base and testing Vanio AI in shadow mode.
Can I go back if it does not work out?
Yes. Since we keep your existing PMS live during migration, you can pause or reverse the process at any point. There is no lock-in and no irreversible steps until you decide to fully cut over.
How long does the whole process take?
Most migrations complete within a week. Day 1-2 for automated import and calendar sync, Day 2-3 for knowledge base setup, Day 3-5 for shadow mode testing, and Day 5-7 for go-live. Your pace, not ours.
Ready to switch?
Start your free trial today. We will help you migrate everything — properties, calendars, guest data, and automations.