Your entire operation. One system.
Cleaning, maintenance, inspections, marketplace, invoicing, time tracking — from checkout trigger to provider payment. No spreadsheets, no WhatsApp groups.
Checkout today 11am
Unit 2A — guest reported leak
Weekly chemical balance
Towels + toiletries
Done — 2h 15m
Done — replaced unit
From checkout to clean — zero manual steps
Every reservation event can trigger tasks automatically. 5-hour daily workload cap per provider. Spatial matching finds the nearest available person.
Checkout event
Guest checks out at 11:00 AM
Task created
Auto-generated with room-by-room checklist
Nearest provider matched
Ana — 1.2 km away, available now
Notification sent
SMS + push notification delivered
Invoice generated
Auto-created from task rate x time
Vanio AI syncs schedule changes with your team
Guest requests early check-in? Vanio AI checks the cleaning schedule, contacts the cleaner, adjusts the task timing, and confirms with the guest — all automatically. Late checkout? Same thing in reverse. Because AI, operations, and locks are one system, schedule changes cascade instantly.
See how Vanio AI coordinates your team→Room-by-room. Photo-verified.
3-bedroom property? 3 bedroom checklist sections. Has a pool? Pool cleaning items included. Photo requirements per item for quality verification.
Hire contractors. We handle the rest.
Need a cleaner, plumber, or handyman? Post the job to the marketplace. Vetted contractors in your area bid on it. Vanio manages the entire process — from hiring to scheduling to payment. You pick the best fit, we handle the paperwork.
Visibility Tiers
Don't have a cleaner? Find one.
Post to the marketplace. Vetted providers in your area see it, bid on it, and get to work. Spatial matching finds the closest available pro.
Access controlled. Time tracked. Automatically.
Contractors get unique access codes generated automatically for their assignment. When they use the code, the timer starts. When they lock up and leave, the session ends. Every entry and exit is logged.
Compare estimated vs actual duration. Cross-device sync keeps everything in order. Break types, pause states, and overruns — all captured.
Problems surfaced before guests arrive
Cleaners report damage, missing supplies, or access problems — with photos, voice notes, and videos. Blocking issues prevent task completion until resolved.
When damage is found, Vanio helps you recover costs — deduct from the guest's security deposit or open a claim directly on Airbnb. All evidence (photos, videos, timestamps) is attached automatically.
Available from task detail AND during the time tracking flow.
Door won't close properly. Needs hinge replacement. Discovered during turnover clean.
Vanio AI spots problems in photos and videos
Upload cleaning photos and videos. Vanio AI analyzes them for missed spots, damage, or items out of place — before the next guest checks in.
Learn more about Vanio AIInspect. Score. Improve.
Multi-category inspection reviews with photo evidence. Five scoring categories with confidence scores. AI verification of submitted photos.
Overall excellent clean. Minor dust on bedroom 2 ceiling fan. Guest-ready.
From task to invoice to bank account
Per-job or periodic invoicing. Contractors get paid directly to their bank account. 10% platform fee. Auto-generated with your branding.
Every task expense rolls up to your P&L
Eight roles. One system.
Each role has tailored views, permissions, checklists, and assignment rules. Vanio AI operates as the ninth member — dispatching, escalating, and verifying.
Cleaner
Turnovers, deep cleans, laundry
Maintenance
Repairs, preventive maintenance, emergencies
Inspector
Quality control, photo verification, ratings
Roamer
Multi-property portable services
Concierge
Guest communication, local recommendations
Team Lead
Assign, oversee, escalate across teams
Supervisor
Full oversight, approvals, quality standards
Vanio AI
Auto-dispatch, escalation, quality analysis
Your team works from their phones
Cleaners and maintenance staff get push notifications, view task details, check off items, and upload verification photos — all from their phone.
Stop chasing cleaners in WhatsApp groups
Tasks that create, assign, and track themselves — from checkout to invoice.
Features that work together
Because everything runs in one system, these features share context and amplify each other.