With Your Existing PMS

Keep your PMS. Add Vanio AI on top.

Your PMS handles channel management. Vanio AI adds everything else — messaging, voice, tasks, locks, portal, direct bookings, and guest CRM. One operational layer that works alongside your existing setup.

No migration risk. No OTA disconnections. Start using Vanio today, migrate channels gradually — or don’t.

Your PMS
Channel management
Vanio AI
Vanio AI
Everything else
0OTA connections to move
5+Separate tools replaced
90%+Guest messages handled by Vanio AI
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Works With Every PMS

Vanio adds a whole new layer to your setup

Your PMS is great at what it does. Vanio AI adds messaging, voice, task automation, smart locks, a guest portal, and a direct booking website — all connected, all in one place.

Vanio AI Messaging
Vanio AI understands context — not templates or auto-responders. 24/7, in any language.
Task Automation
Cleaning dispatch, photo verification, and a marketplace for service providers — built in.
Smart Locks
Unique access codes generated per booking and sent to guests automatically.
Direct Booking Website
Branded booking site with search, maps, Stripe checkout — zero OTA commission.
Guest Portal
Digital check-in, property guides, upsells, and self-service for every booking.
Vanio AI Voice
Picks up guest phone calls 24/7 with full property knowledge. In any language.

Clear Split

Your PMS does channels. Vanio AI does the rest.

No overlap. No conflict. Your PMS keeps managing OTA connections. Vanio AI adds the operational layer on top — they work together.

Your PMS keeps doing

Channel management — unchanged

OTA connections (Booking.com, VRBO, Expedia)
Calendar sync across channels
Rate management and rate pushing
Reservation import from OTAs
Channel-specific content management
Vanio AI

Vanio adds

The operational layer — replaces 5+ tools

Vanio AI guest messaging — real context, not templates
Voice AI — answers guest phone calls 24/7
Automated task dispatch for cleaners
Smart lock code generation per booking
Direct booking website with Stripe checkout
Guest portal with upsells and digital check-in
Guest CRM — unified guest profiles
Review management and automated requests

AI Messaging

Not templates. Vanio AI understands context.

Your PMS sends auto-responders. Vanio AI reads every message, understands the question, checks your property knowledge, and responds with full context — in any language, 24/7.

app.vanio.ai
Inbox
4 active
Search reservations...
Sarah Mitchell2m
Eversholt · Mar 12 – 15
Guest asking about early check-in (standard: 4 PM)
James Kim15m
Bond 14 · Mar 14 – 18
Payment confirmed — $2,100 via Stripe
Emma Laurent1h
Fulham Broadway · Mar 10 – 13
Guest requesting late checkout at 2 PM
Carlos Rivera3h
Brunswick · Mar 8 – 12
Checkout completed — cleaning task auto-created
VVanio AILive
V
IN
SM
Sarah MitchellAirbnb6:42 PM

Hi! We're arriving tonight around 8pm. What's the check-in code?

V
Vanio AIAuto6:42 PM

Hi Sarah! Welcome to Eversholt 🏖️ Your door code is 4829. Check-in is from 4pm — you're all set for tonight!

Sent
RC
Ryan C.Internal6:44 PM

Sarah seems nice — @Maria make sure the welcome basket is ready before 8pm 🙏

Read by 2
MS
Maria S.Internal6:46 PM
0:12 / 0:34

Basket is ready, left it on the kitchen counter with a handwritten note!

V
Vanio AISystem6:47 PM

Sarah's Airbnb profile shows 12 reviews with 4.9★ avg. She mentioned arriving at 8pm — lock code is active from 3pm. Everything looks good for check-in.

Send check-in reminder at 7pmSuggested
Verify noise monitor activeDone
Payment receivedCompleted
$1,240.00
Stripe · pi_3N...k8dF6:40 PM
Lock code 4829 generated·Yale front door6:41 PM
Pre-arrival cleaningCompleted
MS
Maria S.Due: Today 5 PMAuto
Reply to Sarah...

Full transparency — see every message Vanio AI sends, every action it takes, in your dashboard timeline

Voice AI

Your PMS doesn’t answer phone calls.

Vanio AI picks up guest calls 24/7 with full property knowledge — check-in details, WiFi, parking, house rules, local tips. In the caller’s language. No call center, no voicemail, no missed calls.

24/7 availability
Every call answered instantly — no hold music, no timezone gaps
Full property knowledge
Same context as messaging — WiFi, parking, check-in, house rules
Multi-language
Detects the caller’s language and responds natively
Escalation to you
Complex issues get escalated with a summary — you only handle what matters
Vanio AI
Vanio AI
Active call — 1:47
Guest
"Can I check in early tomorrow?"
Vanio AI
"Let me check with the cleaning team... The unit will be ready by 1 PM. I can offer early check-in for $25."

Operations

Replace Turno, Breezeway, and your lock app

Guest checks out → Vanio dispatches your cleaner → cleaner confirms with photos → lock code generated → next guest gets check-in instructions. One system, not three.

Auto-dispatch on checkout
Cleaning tasks created and assigned automatically
Smart lock codes
Unique access codes per booking — no separate lock app
Photo verification
Cleaners upload photos to confirm the job is done
Task marketplace
Cleaners bid on tasks — best price, best timing
All listingsAll assignees
To Do3
Clean Beach House
MS
Maria S.
CleaningAuto
Today 2pm
Restock supplies — Sunset Suite
JD
John D.
Maintenance
Tomorrow
Fix shower handle
MR
Mike R.
Maintenance
Mar 15
In Progress2
Deep clean Mountain Lodge
MS
Maria S.
Cleaning
Now
Replace lock battery
JD
John D.
IoT
Now
Completed4
Clean Oceanview Villa
MS
Maria S.
CleaningAuto
11am
Laundry pickup
SK
Sarah K.
Operations
9am
Deep clean Mountain Lodge
In ProgressHighCleaning
Progress60%
Mountain Lodge
Big Bear Lake, CA · 4 bed · 3 bath
MS
Maria S.
Assigned · Accepted
Accepted
Checklist3/5
Strip all beds and start laundry
Deep clean bathrooms (grout + mirrors)
Vacuum all carpets and mop floors
Clean kitchen — oven, fridge, countersRequired
Final walkthrough + photo verificationRequired
Timeline
MS
Maria S.2 min ago

Kitchen almost done, starting final walkthrough in 10 min

AI
Vanio AI15 min ago

Photo verification received for bathrooms — approved automatically

MS
Maria S.45 min ago

Updated checklist: bathrooms complete

AI
Vanio AI2h ago

Task auto-created from checkout. Guest: Johnson family. Next check-in: 4pm today.

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The Difference

Cross-system intelligence

When messaging, tasks, locks, and guest data live in one system, Vanio AI can connect them.

Early check-in request — the full chain

What happens when a guest asks to check in early

💬
Step 1
Guest messages asking for early check-in
🔍
Step 2
Vanio AI checks cleaner task status — is the unit ready?
📱
Step 3
Vanio AI chats with cleaner to confirm timeline
✅
Step 4
Vanio AI offers early check-in as paid upsell, generates new lock code

This only works when messaging, tasks, locks, and payments are in one system. That’s what Vanio AI brings to your setup.

Your Timeline

No big bang migration. Move at your pace.

Start with Vanio alongside your PMS. Move channels over when you are ready — one at a time, no rush, no risk.

Now

Add Vanio alongside your PMS

Connect your Airbnb via co-host. Vanio handles messaging, tasks, portal, and voice. Your PMS stays as channel manager for everything else.

Month 2-3

Build confidence

Watch Vanio AI handling 90%+ of guest messages. See tasks auto-dispatch. Get direct bookings through your new website. Trust builds naturally.

Month 4-6

Move channels gradually

Connect Booking.com directly to Vanio. Then VRBO. One channel at a time — no big bang migration. Your PMS stays live until you are ready.

Optional

Full migration or keep both

Move everything to Vanio and cancel your PMS. Or keep both running — Vanio doesn’t force a choice. The value is there either way.

Your Command Center

One dashboard instead of six logins

Reservations, messages, tasks, locks, analytics, and Vanio AI activity — all visible, all in one place. No more switching between tools.

app.vanio.ai
Today
Eversholt
SM
Sarah Mitchell
Confirmed
Mar 12 – 15
$1,240
HM8X42KN: Eversholt
Guest asking about early check-in (standard: 4 PM)
VVanio AI
medium
2m
Bond 14
JK
James Kim
Confirmed
Mar 14 – 18
$2,100
BK93LP21: Bond 14
Payment confirmed — $2,100 via Stripe
VVanio AI
low
15m
Fulham Broadway
EL
Emma Laurent
Checked In
Mar 10 – 13
$680
AB7YM5RQ: Fulham Broadway
Guest requesting late checkout at 2 PM
VVanio AI
medium
1h
Brunswick
CR
Carlos Rivera
Completed
Mar 8 – 12
$1,890
VR62WT8N: Brunswick
Checkout completed — cleaning task auto-created
MR
Mike
low
3h
Airbnb

Only on Airbnb? Start even simpler.

If you only use Airbnb and don’t have a PMS, you can connect Vanio in under 2 minutes — no channel manager needed. Just co-host access and you’re live.

See the Airbnb-only setup
Vanio AI

Keep your PMS. Add Vanio AI today.

Zero migration risk. One Vanio AI-powered operational layer alongside your PMS. Start in minutes — move channels over when you are ready.

Start Free Trial