FOR ENTERPRISE & LARGER PROPERTY MANAGERS
Enterprise-grade operations. AI-native from day one.
Built for property managers running 50+ listings across multiple markets. One platform replaces your entire stack — PMS, channel manager, messaging, payments, operations, IoT, and AI. No bolt-ons. No per-message AI costs. No per-listing pricing traps.
THE PROBLEM
Your tech stack wasn't designed for this scale
Legacy PMS tools bolt on AI as an afterthought. Per-listing pricing punishes growth. Multi-market operations require duct-taping a dozen tools together. There's a better way.
Tools Duct-Taped Together
Legacy PMS, channel manager, revenue tool, messaging platform, smart lock app, accounting software. Each bolted on separately. AI can only see what one tool sees.
Complexity Per Market
Multiple cities, multiple teams, multiple owner groups. Every market has its own rules, languages, and operational patterns. Your current stack was designed for a single location.
Per-Listing Pricing That Punishes Growth
Most PMS tools charge per listing. At 50+ properties, you are paying enterprise prices for mid-market software. AI add-ons cost extra per message, per automation, per feature.
AI AT SCALE
Thousands of conversations. Consistent quality. Zero per-message costs.
Vanio AI handles guest messaging across all properties, all channels, and all languages simultaneously. It doesn't get tired at 2 AM. It doesn't forget your policies. And it costs the same whether you have 50 or 500 properties.
AI Performance — Last 30 Days
Message Volume & Quality
Messages handled / day
2,400+
across all channels
Languages supported
30+
auto-detected & translated
Avg. response time
<30s
AI-powered, 24/7
Guest satisfaction
4.8/5
AI-handled conversations
Airbnb
42%
1,008 msgs/day
Booking.com
35%
840 msgs/day
Direct / WhatsApp
23%
552 msgs/day
AI that operates across the entire stack
Because everything lives in one system, Vanio AI can do things bolt-on AI never could. Guest asks for early check-in? AI checks the cleaning schedule, messages the cleaner, confirms availability, offers an upsell, and responds to the guest — all in under 30 seconds. No API calls between separate tools. No data silos.
MULTI-MARKET OPERATIONS
One platform. Every market. Full autonomy per team.
Properties in Barcelona, London, and Miami — each with their own team, language, currency, and operational rules. All managed from a single Vanio account with proper data isolation and role-based access.
Property Groups
Organize properties by market, building, owner, or any custom taxonomy. Bulk-apply settings, automations, and team assignments at the group level.
Team Assignments
Assign teams per market or property group. Operations in Barcelona don't see London properties. Each market runs independently within one platform.
Role-Based Permissions
Granular access control: market managers, operations staff, cleaners, owners. Everyone sees exactly what they need — nothing more.
Regional Settings
Currency, timezone, language, tax rules, and check-in/out defaults per market. One platform, locally configured.
Built for organizational hierarchy
Portfolio company → market → property group → individual listing. Automations, AI skills, and team assignments cascade from parent to child. Override at any level. No more duplicating settings across 200 properties.
OWNER PORTAL & REPORTING
Owners see results. You keep control.
Automated owner statements, revenue splits, and performance dashboards — delivered on your schedule, under your brand. Owners get transparency without operational access.
- Automated owner statements with revenue breakdowns
- Real-time portfolio analytics and occupancy dashboards
- Per-property P&L with expense categorization
- White-label owner portal under your brand
- Owner-specific access — they see their properties only
- Automated monthly/quarterly reporting emails
James Patterson
4 properties · Barcelona Market
Gross Revenue
$18,450
Management Fee
-$3,690
Owner Payout
$14,760
Per Property
Beachfront Apt 1A
87% occupancy
Beachfront Apt 2B
92% occupancy
Gothic Quarter Studio
78% occupancy
Eixample Penthouse
65% occupancy
ADVANCED AUTOMATIONS
Complex logic. Zero code. Enterprise-grade reliability.
Visual workflow builder with conditional branching, AI Skills for custom procedures, and dynamic variables that pull live data from any part of the system. Build once, run across all properties.
Workflow Builder
Visual trigger-action builder. When a guest books, send a welcome message, create a cleaning task, generate an access code, notify the owner — all in one workflow.
AI Skills
Teach Vanio AI domain-specific procedures. Early check-in policy, maintenance escalation, owner communication rules. AI follows your exact playbook.
Custom Variables
Dynamic templates with property-specific, guest-specific, and reservation-specific data. No more copy-pasting addresses and codes.
Conditional Logic
If VIP guest AND late arrival AND property has smart lock: auto-extend code validity + send premium welcome pack instructions. Complex rules, zero code.
API & INTEGRATIONS
API-first architecture. Build on top of Vanio.
Everything in Vanio is accessible via API. Connect your own tools, build custom integrations, or plug Vanio data into your AI agents via our MCP Server. The platform is designed to be extended, not locked down.
MCP Server
Model Context Protocol server for AI agent integration. Connect your own AI tools directly to Vanio data.
Stripe Connect
Full payment orchestration — guest payments, owner splits, staff payouts, deposit management. All through Stripe.
Smart Lock Fleet
Manage hundreds of smart locks across properties. Auto-generated codes, fleet status, battery monitoring.
PMS Import
Migrating from another PMS? Bulk import reservations, properties, guests, and financial history.
SECURITY & COMPLIANCE
Enterprise security. Built in, not bolted on.
Guest verification, damage protection workflows, full audit trails, and team-level data isolation. Every AI decision is logged with reasoning. Every action has a paper trail.
Guest Verification
ID verification, damage deposits, guest screening. Automated pre-arrival checks for every reservation.
Damage Protection
Security deposits managed via Stripe. Automated hold, release, and claim workflows with photo evidence.
Audit Trails
Every action logged — who did what, when, and why. AI decisions include reasoning. Full operational transparency.
Data Isolation
Team-level data boundaries. Market managers only access their assigned properties. Owner data is partitioned by default.
DEDICATED SUPPORT
White-glove onboarding. Dedicated account management.
Migrating from another PMS is painful. We handle it for you — data import, property setup, automation configuration, team training. Post-migration, your dedicated account manager ensures you're getting full value from every feature.
Migration Assistance
Full data import from your existing PMS — reservations, properties, guests, financials
Custom Onboarding
Tailored setup for your team structure, markets, and operational workflows
Dedicated Account Manager
Single point of contact for feature requests, troubleshooting, and optimization
Priority Support
Direct engineering escalation for critical issues. Sub-hour response times.
WHY VANIO
Enterprise PMS + 10 add-ons vs. one AI-native platform
Traditional enterprise stacks require separate vendors for each function — and bolt-on AI that can only see what each silo sees. Vanio is one system where AI operates across everything.
Traditional Enterprise Stack
- PMS ($3-8/listing/month)
- Channel manager ($1-3/listing/month)
- Revenue management tool ($5-10/listing/month)
- Messaging platform ($2-5/listing/month)
- Operations tool ($2-4/listing/month)
- Smart lock management ($1-2/listing/month)
- AI add-ons ($0.05-0.20/message)
- Owner reporting tool ($2-3/listing/month)
- 10+ vendor relationships to manage
- AI can only see what each silo provides
Vanio (AI-Native, All-in-One)
- PMS + channel manager + messaging: included
- Revenue management: included
- Operations hub + task dispatch: included
- Smart lock management: included
- AI messaging — unlimited, no per-message cost
- AI operations — cross-system intelligence
- Owner portal + statements: included
- Workflow builder + automations: included
- One vendor. One platform. One invoice.
- AI sees everything — acts across the full stack
Built for scale. Powered by AI.
One platform that replaces your entire tech stack. AI that operates across everything. Flat pricing that doesn't punish growth. Start with a free trial or schedule a demo with our enterprise team.