FOR VACATION RENTAL CLEANING COMPANIES
Cleaning workflows, inspections, and coordination at scale
One dashboard for every host client. AI scheduling and dispatch. Your staff works via text message — no apps, no logins, any language. Inspections documented. Payments automatic.
THE PROBLEM
You run a business inside everyone else's system
Every host uses a different tool. Your team coordination happens over text and calls. Your work is undocumented. You are the most critical part of vacation rentals — and the least equipped.
Logins Every Morning
Every host uses a different system. You check multiple dashboards, spreadsheets, WhatsApp groups. Nothing is unified.
Apps Your Team Actually Uses
You tried making staff download 3 different apps. Half forgot their password. The other half ignore notifications. You end up calling everyone.
Proof When It Matters
You do excellent work but have no documentation. When a guest complains to your host, it is your word against theirs. When a new client asks for references — nothing.
YOUR DASHBOARD
Every host. Every task. One screen.
Tasks from all your host clients flow into a single dashboard. Filter by property, host, date, or urgency. No more switching between 15 different systems.
SparkClean Co.
Today's Tasks
4
Tasks
3
Staff
94%
Rate
Oceanview Villa, 4B
Turnover Clean · Sarah M.
Mountain Cabin
Deep Clean · PropStay Mgmt
Beach House #12
Maintenance · Beach Rentals Co.
Sunset Loft
Turnover Clean · Sarah M.
HOST CONNECTIONS
Connect any host. Any PMS. Any calendar.
Your hosts don't all use the same system — and they don't need to. Four ways to pull turnovers into your dashboard, regardless of what your host uses.
Vanio Workspace
Host already on Vanio? Connect directly. See their turnovers, tasks, and communicate through the platform. Full real-time sync.
RecommendedEmail Forwarding
Host forwards booking emails to you? Connect Gmail or IMAP. Vanio reads the emails and auto-creates cleaning tasks with guest name, dates, and property. Updates on changes, cancels on cancellations.
Any PMSiCal Calendar Feed
Paste an iCal URL from Airbnb, Google Calendar, or any booking platform. Vanio imports check-in/check-out events and auto-creates turnovers. Always in sync.
UniversalPMS Integration
Host on any PMS? Automatic integration via our app marketplace. Reservations and properties sync directly — turnovers auto-created.
Direct SyncYour hosts don't need to switch anything
Host on Airbnb? iCal feed or direct Airbnb connection. Host on any PMS? Automatic integration. Host on Vanio? Native workspace link. Any host can forward booking emails and tasks get created from those. You get every turnover in one place — your hosts keep using whatever they already use.
SCHEDULING & DISPATCH
Checkout detected. Cleaner dispatched. Zero manual steps.
When a guest checks out, the system creates the task, finds the best available cleaner, and dispatches via SMS. You see the result, not the process.
Checkout detected
Calendar sync picks up the checkout across Airbnb, Booking.com, or your host's PMS. Task auto-created.
Best cleaner matched
AI considers proximity, workload, skills, and availability. Primary cleaner gets first offer.
SMS dispatched
Cleaner gets a text: "Turnover clean at Oceanview Villa, 2pm. Reply 1 to accept." No app needed.
Task tracked to completion
Photos, checklists, time tracked. On completion: report generated, payment triggered, host notified.
AI handles the edge cases too
Guest requests early check-in? Vanio AI texts the assigned cleaner, asks if they can start earlier, adjusts the schedule, and confirms with the guest — all via SMS. If the cleaner declines, AI offers the slot to the backup cleaner automatically.
SMS WORKFLOW
Your staff works by text. No app. No training.
Tasks dispatched via SMS. Staff reply "1" to accept. Send photos via MMS. Text "done" when finished. AI understands natural language in any language — "listo", "terminado", "I'm finished" all trigger completion.
- No app install — works on any phone with SMS
- Reply "1" to accept, text "done" to complete
- AI classifies intent from free-text replies
- Photos via MMS auto-attach to the task
- Auto-translation: staff texts in Spanish, host sees English
- Offer cascade: if first cleaner declines, next one gets the offer
Vanio Operations
SMS · Today
New task: Turnover clean — Oceanview Villa, Unit 4B. 2:00 PM today, ~2h. $85. Reply 1 to accept, 2 to decline.
1
Accepted. Address: 123 Ocean Dr, Apt 4B. Access code: 847291. Checklist ready. Reply DONE when finished.
done, all good. left towels by the door
Task completed. Photos received. $85 added to your earnings. Next task: Mountain Cabin at 5:00 PM.
Built-in auto-translation
A Spanish-speaking cleaner texts "listo, todo bien". Vanio AI detects the completion intent, marks the task done, triggers the payment, and sends the English status update to the manager. Your multilingual team works naturally in their own language.
INSPECTIONS & QUALITY
Photo-documented. Checklist-verified. Every time.
Every completed task generates a professional report with photos, checklist completion, time spent, and assigned staff. Hosts see exactly what was done. You have proof when it matters.
- Room-by-room photo documentation via MMS
- Checklists customizable per property type
- Time tracked automatically (start to finish)
- Reports shareable via public link — no login needed
- Host receives report automatically on task completion
TEAM MANAGEMENT
Assign. Track. Optimize.
Assign staff to properties, set daily workload caps, track performance, and schedule availability. All from your dashboard.
Property Assignments
Assign specific staff to specific properties. Maria always cleans Oceanview. Carlos handles all maintenance at Beach Rentals.
Workload Caps
5-hour daily caps per team member. The system will not over-assign. No burnout, no missed cleans.
Availability Calendar
Staff mark their available days and hours. Tasks only dispatch to available team members.
Performance Analytics
Completion times, photo quality, host ratings. Know who your top performers are.
Multi-Language SMS
Tasks sent in English, received in Spanish. Staff replies translated back automatically. Zero language barriers.
Skill-Based Routing
Tag staff with skills — deep clean, maintenance, linen, inspection. Tasks auto-route to qualified people.
YOUR REPUTATION
Documented quality wins you more clients
When a prospective host asks "why should I hire you?" — you send them a portfolio of photo-documented reports. Room-by-room photos, completed checklists, time logs. That's how you stand out from every other cleaning company pitching on price alone.
Visual Proof of Work
Every task generates a report with room-by-room photos, completed checklists, and time spent. When a guest complains, you have evidence. When a host questions quality, you have proof.
Shareable Portfolio
Reports are shareable via public link — no login required. Send a collection of your best reports to prospective clients. Professional documentation sells better than any pitch deck.
Compete on Quality, Not Price
Most cleaning companies compete on price because they can't prove quality. With documented reports, ratings, and completion metrics, you justify premium rates with data.
INTEGRATIONS
Keep your accounting. We handle operations.
Already using QuickBooks for invoicing and Gusto for payroll? Keep them. Vanio handles cleaning workflows, inspections, maintenance, and coordination — the operational layer your accounting tools were never designed for.
- QuickBooks and Gusto stay as-is — Vanio doesn't replace your financial stack
- Instant task payments (optional — use alongside your existing invoicing)
- Cleaning workflows, dispatch, inspections, and reporting — that's where the gap is
- Staff coordination via SMS, not more apps your team won't use
INSTANT PAYMENTS
Task done. Payment sent. No invoicing.
Hosts fund a balance. When your team completes a task, payment transfers to your account instantly. No chasing invoices. No 30-day wait. Staff see their earnings in real time.
- Payments arrive within minutes of task completion
- Per-task rates set by you or the host
- Earnings dashboard: today, this week, this month, all-time
- Staff payout setup via one SMS link — 60 seconds, no app
- Multi-currency: USD, EUR, GBP, AUD, CAD
Today
$480
+3 tasks
This Week
$2,340
+12 tasks
This Month
$8,720
+47 tasks
Recent Payments
Turnover — Oceanview 4B
2:15 PM
Deep Clean — Mountain Cabin
11:30 AM
Maintenance — Beach #12
9:45 AM
WHY VANIO
Other tools treat you like an afterthought
Most property management tools build for hosts and treat service providers as invited contacts. Vanio gives you first-class citizenship.
With Other Tools
- Invited as a contact in the host's system
- No dashboard of your own
- No financial tracking or earnings visibility
- No client management across hosts
- No documented proof of work
- Staff must download their proprietary app
With Vanio
- Your own workspace and unified dashboard
- Full earnings tracking and payment history
- Client management across all host workspaces
- Photo-documented reports for every task
- Staff work via SMS — zero app installs
- AI scheduling, dispatch, and coordination
Run your cleaning operation like a real business
One dashboard. SMS-based staff workflows. Instant payments. Professional reports. Start seeing all your tasks in one place today.