Owner Management

Keep your owners informed. Automatically.

Professional statements, transparent reporting, and AI-powered insights โ€” everything property owners need to trust their manager.

Monthly Owner Statement
January 2025
Property
Seaside Villa โ€” Split
Owner
Costas Papadopoulos
Statement #
STM-2025-01-042
Revenue
Jan 3โ€“7
Maria Gonzalez
Booking.com
4n
โ‚ฌ140/n
โ‚ฌ560
Jan 10โ€“14
James Wilson
Airbnb
4n
โ‚ฌ155/n
โ‚ฌ620
Jan 18โ€“22
Sophie Laurent
Website
4n
โ‚ฌ165/n
โ‚ฌ660
Jan 25โ€“31
Hans Mรผller
Booking.com
6n
โ‚ฌ135/n
โ‚ฌ810
Gross Revenueโ‚ฌ2,650.00
Deductions
Management fee (20%)-โ‚ฌ530.00
Cleaning costs (4 turnovers)-โ‚ฌ180.00
Maintenance โ€” plumber callout-โ‚ฌ85.00
Platform commissions-โ‚ฌ198.50
Total Deductions-โ‚ฌ993.50
Net Payout
Transferred to IBAN โ€ขโ€ขโ€ขโ€ข 4821 on Feb 1
โ‚ฌ1,656.50
Statements

Auto-generated monthly statements

Revenue, deductions, platform commissions, and net payouts โ€” calculated and formatted automatically. Export to CSV anytime.

๐Ÿ“Š
Management Fees
Percentage-based or flat fee per property. Automatically deducted from gross revenue before payout calculation.
๐Ÿงน
Cleaning Costs
Per-turnover cleaning costs allocated to the correct property and deducted from owner payout.
๐Ÿ’ณ
Platform Commissions
Booking.com, Airbnb, and website fees tracked per reservation and shown transparently on each statement.
Portfolio View

One owner, multiple properties

Each property gets its own performance summary. Owners see exactly how every unit is performing at a glance.

Seaside Villa
Split
Occupancy85%
Revenueโ‚ฌ2,650
Net Payoutโ‚ฌ1,656
Mountain Chalet
ล ibenik
Occupancy72%
Revenueโ‚ฌ1,980
Net Payoutโ‚ฌ1,237
City Apartment
Zagreb
Occupancy91%
Revenueโ‚ฌ3,120
Net Payoutโ‚ฌ1,950
Owner Portal

Self-serve portal for owners

Owners log in, manage their properties, make reservations, block availability, and track performance โ€” all on their own.

CP
Owner Portal
Costas Papadopoulos โ€” 3 Properties
Logged In
Total Revenue
โ‚ฌ7,750
This month
Avg Occupancy
83%
+5% vs last month
Net Payout
โ‚ฌ4,843
Due Feb 1
Statements
Upcoming Bookings
Property Performance
Expenses
๐Ÿ”
Self-serve Login
Live
Owners get their own credentials and log in anytime to manage their properties.
๐Ÿ“…
Make Reservations
Live
Owners can create reservations for themselves โ€” family stays, maintenance blocks, personal use.
๐Ÿšซ
Block Availability
Live
Block dates across all channels with a single click. No more emailing the manager.
๐Ÿ“ˆ
Performance Dashboard
Live
Occupancy rates, revenue trends, and guest ratings at a glance.
๐ŸŽจ
Custom Branding & Domain
Coming Soon
White-label the portal with the owner's brand, colors, and custom domain.
๐Ÿ“Š
Detailed Financials
Coming Soon
Full expense breakdown, revenue splits, and downloadable statements with line-item detail.
ExpensesComing Soon

Allocate expenses to properties

Track maintenance, supplies, and repair costs. Each expense auto-appears on the correct owner statement.

Expense Allocation
Plumber โ€” leaky faucet
Seaside VillaยทJan 12
โ‚ฌ85.00
Maintenance
Deep cleaning supplies
All PropertiesยทJan 8
โ‚ฌ42.00
Cleaning
WiFi router replacement
City ApartmentยทJan 20
โ‚ฌ65.00
Equipment
Locksmith โ€” key copy
Mountain ChaletยทJan 22
โ‚ฌ25.00
Maintenance
Each expense auto-appears on the correct owner statement
Vanio AIComing Soon

Vanio AI keeps your owners in the loop

Automated owner communication powered by Vanio AI. Monthly reports, smart notifications, and performance insights โ€” all sent automatically.

Vanio AI
๐Ÿ“งMonthly AI ReportsComing Soon
โ€œYour Seaside Villa had a strong January โ€” 85% occupancy, up 12%. Net payout: โ‚ฌ1,656.50. Two maintenance items resolved.โ€
Sent automatically on the 1st of every month.
๐Ÿ””Smart NotificationsComing Soon
โ€œAuto-notify owners on new bookings, cancellations, maintenance issues, and review scores โ€” in real time.โ€
Only the important stuff, never spam.
๐Ÿ’กPerformance InsightsComing Soon
โ€œYour property is priced 15% below market โ€” consider raising rates for peak season.โ€
AI analyzes your data and suggests improvements.
๐Ÿ“ˆRevenue ForecastingComing Soon
โ€œNext month/quarter projections based on booking pipeline, seasonal trends, and market data.โ€
Help owners plan ahead with confidence.
OnboardingComing Soon

Onboard new owners in minutes

Send a magic link. Owners fill out property details. Vanio AI creates the listing, pushes it to all channels, and builds knowledge base articles โ€” all from one questionnaire.

โœ‰๏ธ
Magic Link
Invite the property owner
๐Ÿ“
Questionnaire
Property details & house rules
๐Ÿ 
Listing Created
Property listing auto-generated
๐ŸŒ
Push to Channels
Live on Airbnb, Booking.com & website
๐Ÿค–
AI Knowledge Base
KB articles auto-created from answers
AccountingComing Soon

From Vanio to your books

Export owner statements and financial data directly to your accounting software.

๐Ÿ“—
Export to Xero
Coming Soon
Sync revenue, expenses, and owner payouts to Xero automatically.
๐Ÿ“˜
Export to QuickBooks
Coming Soon
Push financial data to QuickBooks with one click.
๐Ÿ“„
CSV Export
Coming Soon
Download any report or statement as a CSV for custom workflows.
Automations

Owners as automation recipients

Send automated messages to property owners just like you do for guests. New booking confirmations, maintenance alerts, monthly summaries.

Automation Workflow
Live
New Bookingโ†’Property Owner
โ€œNew booking: Maria G., Jan 21โ€“25, โ‚ฌ580. Seaside Villa.โ€
Channel: SMS + Email
Maintenance Alertโ†’Property Owner
โ€œMaintenance issue reported at Seaside Villa โ€” plumber dispatched.โ€
Channel: Push + SMS
Monthly Summaryโ†’Property Owner
โ€œJanuary report ready: โ‚ฌ2,650 gross, โ‚ฌ1,656.50 net payout.โ€
Channel: Email
Built and working today โ€” owners receive SMS, email, and push notifications through the same automation engine.

Happy owners. Growing portfolio.

Transparent reporting, automated statements, and AI insights that build trust with every owner.

Start Free Trial
Works great with

Features that work together

Because everything runs in one system, these features share context and amplify each other.