Enhanced Reservation Export with Discount Breakdown

Your reservation exports now include complete discount information, making it easier to reconcile your accounting records and integrate with third-party clearing tools. Whether discounts come from promotional codes, length-of-stay deals, or platform-specific offers, they're now clearly itemized alongside your fees and taxes.

Getting Started

Accessing Your Enhanced Exports

1. Navigate to Reports

   • Go to Reports → Reservations in your Vanio AI dashboard
   • [Screenshot: Reports navigation menu with Reservations highlighted]

2. Generate Your Export

   • Select your desired date range using the date picker
   • Choose Export Format → Legacy CSV (for accounting tool compatibility)
   • Click Generate Export
   • [Screenshot: Export dialog showing date range and format options]

3. Download and Review

   • Once processing completes, click Download to save your file
   • Open the CSV to see the new discount columns alongside existing data

How It Works

Automatic Discount Detection

Vanio AI automatically identifies and categorizes all discounts applied to your reservations:

• Promotional codes entered by guests during booking
• Length-of-stay discounts for weekly or monthly stays
• Platform-specific discounts from booking channels
• Seasonal promotions you've configured
• Custom discount codes you've created

Export Structure

Each reservation in your export now includes:

• Total Discounts: The complete discount amount as a single figure
• Discount Line Items: Individual breakdown of each discount applied
• Discount Details: Name, type, amount, and description for each discount

[Screenshot: Sample CSV showing discount columns with example data]

Integration with Accounting Tools

The discount information follows the same format as your existing fees and taxes, ensuring seamless integration with popular accounting and clearing tools like QuickBooks, Xero, and custom financial systems.

Key Features

• Complete Visibility: See every discount applied to each reservation, no matter the source

• Consistent Formatting: Discounts appear in the same structure as fees and taxes for easy processing

• Accurate Totals: Automatically calculated totals that account for percentage-based and fixed-amount discounts

• Historical Data: All existing reservations show discount information when exported

• Multiple Discount Support: Handle reservations with multiple stacked discounts clearly separated

• Channel Compatibility: Works with discounts from direct bookings, Airbnb, VRBO, and other platforms

Tips & Best Practices

Reconciling Your Books

• Review discount totals against your revenue reports to ensure accuracy
• Use the line-item breakdown to categorize discounts by type in your accounting system
• Cross-reference with platform reports to verify channel-specific discount amounts

Working with Accounting Software

• Map discount types to appropriate accounts in your chart of accounts
• Set up automatic rules in your accounting software to categorize common discount types
• Create separate income accounts for different discount categories if needed for reporting

Monthly Reconciliation

• Export data monthly to maintain consistent accounting practices
• Compare discount totals with your marketing spend to measure promotion effectiveness
• Use the detailed breakdown to analyze which discount types drive the most bookings

Common Questions

What happens to reservations with no discounts?

Reservations without discounts will show empty discount arrays and zero totals, maintaining consistency with how fees and taxes are displayed. This ensures your accounting tools can process all reservations uniformly.

Are percentage-based discounts calculated correctly?

Yes, all discount amounts appear as final dollar values in your export, regardless of whether they were originally percentage-based or fixed amounts. Vanio AI automatically converts percentage discounts to their actual dollar impact for accurate accounting.

Can I export discount data for past reservations?

Absolutely. When you export historical reservation data, discount information is included automatically. This means you can reconcile past periods with complete discount visibility, even for reservations created before this enhancement was available.