Calendar & Multi-Property Scheduling

What it does

The Calendar shows all your properties side-by-side with reservation blocks, task overlays, and real-time availability. Create reservations directly from the calendar, detect scheduling conflicts, and manage multi-unit dependencies like whole-house bookings that span individual rooms.

Getting started

Accessing the calendar

1. Navigate to Calendar from the main sidebar
2. The multi-calendar loads showing all properties in rows, with dates as columns
3. Use the navigation arrows or date picker to move between weeks and months
4. Toggle between month view and week view using the controls in the top-right corner

Reading the calendar

• Each row represents one property
• Colored blocks are reservations, color-coded by platform (Airbnb, Booking.com, Direct, etc.)
• Task icons appear as small overlays on dates where cleaning or maintenance tasks are scheduled
• Gray cells indicate blocked or unavailable dates
• Empty white cells are available nights

How it works

Creating reservations from the calendar

1. Click and drag across empty cells on a property's row to select a date range
2. A reservation creation form opens with the property and dates pre-filled
3. Fill in guest details, pricing, and notes
4. Click Create — the reservation appears on the calendar immediately

Reservation overlays

Click any reservation block to see a summary popup with:

• Guest name and contact info
• Check-in and check-out dates and times
• Platform source
• Total price and payment status
• Quick links to the full reservation detail and guest profile

Task overlays

Small icons on the calendar indicate scheduled tasks. Hover to see the task type, assignee, and time. Click to open the full task detail. This lets you see at a glance whether a turnover clean is scheduled between back-to-back reservations.

Calendar dependencies

For properties with multiple units that can be booked individually or as a whole (e.g., a house with separately bookable rooms):

1. Go to Settings > Listings > [Property] > Calendar Dependencies
2. Link the individual units to the parent property
3. When the whole house is booked, individual room calendars are automatically blocked
4. When all rooms are booked separately, the whole-house calendar blocks automatically

This prevents double-bookings across related units.

Conflict detection

The calendar highlights conflicts automatically:

• Overlapping reservations — Red border on conflicting blocks
• Missing turnover time — Warning icon when back-to-back bookings have no gap for cleaning
• Dependency conflicts — Alert when a room booking conflicts with a whole-house reservation

Key features

• Multi-property view — All listings in one scrollable calendar
• Platform color-coding — Instantly identify which channel each booking came from
• Drag-to-create — Click and drag to create new reservations
• Task visibility — See cleaning and maintenance tasks alongside reservations
• Calendar dependencies — Sync availability across related units (rooms, whole house)
• Conflict detection — Automatic alerts for overlaps, missing turnovers, and dependency conflicts
• Reservation popups — Quick summary without leaving the calendar view
• iCal sync — Import and export calendars via iCal URLs for external channel sync

Tips & best practices

Check the calendar after every new booking. Confirm no conflicts were introduced, especially for properties with calendar dependencies.

Use task overlays to verify turnover coverage. If you see two reservation blocks touching with no task icon between them, a cleaning task may be missing. Create one immediately.

Set up calendar dependencies during property onboarding. Doing this upfront prevents double-booking issues from day one.

Use the calendar for owner communication. Screenshot or share the calendar URL to show owners their property's booking density and upcoming availability.