Staff Payout Setup

Paying your team should be boring — reliable, on-time, and hands-off. Vanio sends payouts directly to your staff's bank accounts the moment a task is approved, or in batches on your schedule.

How it works

1. You complete a task and approve it
2. Vanio calculates pay based on the staff member's rate (hourly, flat, or per-property)
3. Funds move from your account to theirs
4. Staff see a confirmation in the app and on their bank statement

Payouts work in USD, EUR, GBP, CAD, AUD, and 30+ other currencies. Staff in different countries get paid in their local currency automatically.

Onboarding a staff member for payouts

The first time a staff member is assigned a paid task, they get a secure onboarding link:

1. They tap the link (no app download required)
2. Enter bank details or card
3. Verify identity (driver's license or passport)
4. Save

You never see their bank details — everything is encrypted and handled by our payment partner (Stripe).

Pay rate models

Under Staff → [name] → Pay, pick one:

• Hourly — staff log clock-in and clock-out; pay = hours × rate
• Flat per task — same fee for every job of a type (e.g. $50 per turnover)
• Per-property — custom rate per property (e.g. $40 for Studio A, $75 for Villa B)
• Custom — mix any of the above on a per-task basis

You can also add bonuses for same-day work, back-to-back turnovers, or large properties.

When payouts go out

By default, payouts release the moment a task is approved. You can change this under Settings → Payouts:

• Instant — released on approval (small fee)
• Daily — bundled at end of day
• Weekly — bundled every Friday (most common)
• On-demand — you release manually when ready

Tips and adjustments

Add tips, adjustments, or deductions from the task detail page. Everything is logged and visible to the staff member so there are no surprises.

Common questions

Who pays the fees? You do — they're deducted from your funding source, not from staff pay.

What if a payout fails? Vanio retries automatically, notifies you, and asks the staff member to update their details.

Can staff see lifetime earnings? Yes — they see a full earnings history in the app and can download statements for taxes.