Dashboard Widgets

What they are

Widgets are cards on your dashboard that show real-time summaries of different parts of your operation. You can add, remove, resize, and rearrange them to create your ideal overview.

Available Widgets

Setup Progress

• Setup Widget — guides you through initial platform configuration with a progress indicator and helpful nudges (Note: This widget is automatically hidden for platform administrators to reduce dashboard clutter)

Reservations

• Current Reservations — guests currently checked in across your properties
• Upcoming Reservations — arrivals in the next 30 days with a calendar view

Revenue

• Monthly Gross Revenue — revenue chart for the current month
• Watchlist Revenue — revenue for your watched/priority properties
• Portfolio Health — key performance indicators (occupancy, ADR, RevPAR)

Vanio AI

• Vanio AI Performance — response times, automation rate, and cost savings at a glance
• Vanio AI Activity — pending decisions and recent AI actions with guest names and properties. Click any item to open the conversation.

Operations

• Operations Today — daily checklist of check-ins, check-outs, and tasks

Guest Portal

• Portal Revenue — upsell purchases, damage protection, and guest spending

Service Providers

• Tasks Today — today's assigned tasks for service provider teams
• Team Workload — workload distribution across your cleaning and maintenance teams

Other

• World Clocks — time zones for your properties in different locations

How to add a widget

1. Click the + button on your dashboard
2. Browse the widget catalog by category
3. Click a widget to add it
4. Drag to rearrange, or resize using the handle in the bottom-right corner

Widget sizes

Most widgets are available in small and medium sizes. Some (like revenue charts) also support large. Choose the size that gives you the right level of detail without taking too much space.

Viewing detailed timelines

When you click on items from widgets like Vanio AI Activity, you'll see a detailed timeline modal that shows all messages, events, issues, and automation activities for that property or reservation. The timeline loads your most recent entries first, and you can scroll back through older entries to see the complete history.

For properties with extensive activity histories (hundreds of timeline entries), the system loads older entries on-demand as you scroll back through the timeline. This keeps the modal opening quickly while still giving you access to the complete history when you need it.

To explore timeline history:

1. Click any item from a dashboard widget to open its timeline modal
2. Review the most recent messages, events, and activities at the top
3. Scroll down to automatically load older entries as needed
4. Use the timeline type tabs (Messages, Events, Issues, Automations) to focus on specific activity types

Managing tasks on your dashboard

When you complete tasks from your Operations Today or Tasks Today widgets, the updates happen instantly and reliably. This is especially important when managing multiple properties with extensive activity histories—the dashboard stays responsive no matter how much data is associated with your properties.

To mark tasks complete:

1. Click the task item in your Operations Today or Tasks Today widget
2. Check the completion box or click Mark Complete
3. The task updates immediately without slowing down your dashboard

You can also complete multiple tasks at once by selecting several items and using the bulk actions menu. This works smoothly even when you're managing hundreds of tasks across your portfolio.

Performance & reliability

Dashboard widgets now load instantly, even when you have hundreds of properties in your portfolio. Recent performance improvements ensure your dashboard stays responsive whether you're managing 10 listings or 1,000+ properties. Multiple team members can browse and manage listings simultaneously without experiencing delays or timeouts.

Marking tasks complete on your dashboard is now faster and more reliable, especially for properties with detailed activity histories. The dashboard automatically handles these updates efficiently so you can manage multiple properties at once without interruption.

The dashboard automatically loads only the essential information needed for the overview, while detailed property data is retrieved on-demand when you open specific items. This means faster browsing and better reliability during peak usage times.

When you open timeline modals from dashboard widgets, the system intelligently loads entries in batches to keep performance smooth. Properties with hundreds of timeline entries will load their recent activity immediately, while older entries load seamlessly as you scroll back through the history.

User role differences

Some widgets automatically adjust based on your account permissions:

• Setup Progress Widget — Only appears for property managers and team members who need to complete setup steps. Platform administrators won't see this widget since setup guidance isn't relevant to their oversight role.