Task Due Dates & Scheduling

Every task can have a due date and time, so your team always knows what needs to happen and when. Vanio AI ties task scheduling directly to your bookings — so a turnover clean is pinned to the day a guest actually checks out, and it stays correct even when the booking moves.

Setting a due date

When you create or open a task, click the due-date field to open the calendar. Two things make this calendar different from an ordinary date picker:

• Booking-aware day markers — days with a check-in or a checkout at the property are marked right on the calendar, so you can line a task up with real guest movement instead of guessing. You can see at a glance which day the unit turns over.
• A default due time of 11 AM — new tasks default to 11 AM, which matches the typical checkout window for a turnover. You can change the time to anything you need; the default is just there so you never have to set it for the common case.

Pin a task to the next checkout

Most operational tasks — the turnover clean, the mid-stay top-up, the inspection before the next arrival — really mean "whenever this unit next frees up." For those, use the Next checkout quick-set on the due-date picker.

Next checkout does two things:

1. It sets the task's due date to the property's next checkout date in one click, so you don't have to look it up.
2. It keeps the task's due date synced to that checkout. If the guest changes their dates and checks out a day later, the task's due date moves with them automatically. You never have to remember to reschedule the clean after a booking changes.

This means a turnover task stays correct on its own. Change the reservation, and the work that depends on it follows.

Quick-create from anywhere

You don't have to be on the Tasks page to schedule a task. Open the command palette (the quick-create shortcut available across the app) and create a task on the spot. The same booking-aware due-date picker — check-in and checkout markers, the 11 AM default, and the Next checkout quick-set — is available there too, so a task you jot down in five seconds still lands on exactly the right day.

See what else is due that day

When you open a task, Vanio AI shows you the other tasks due the same day at the same property. This is the coordination view: before you send someone to a unit, you can see that there's also a maintenance fix and a restock due there on the same date, and batch the trip instead of making three. It turns a single task into a picture of everything happening at that property that day.

Related

• Task Management — the full task lifecycle
• Choosing a Task Assignee — decide who does the work
• Recurring Tasks — schedule jobs that repeat automatically