Managing Your Properties

Properties (called listings in Vanio) are the foundation of your account. Every reservation, message, task, and payment is linked to a listing. This guide covers everything you need to add, edit, organize, and maintain them.

Adding a property

There are two ways to add a property.

Import from Airbnb or another channel

The fastest path. From Listings → Add property → Import, sign in to your channel and pick which properties to bring in. Vanio pulls:

• Property name, address, and coordinates
• All photos in the original order
• Bedrooms, bathrooms, max guests
• Amenities and house rules
• Pricing, fees, and taxes
• Past and upcoming reservations
• Existing guest reviews

Imports usually finish in under a minute per property. You can re-run an import any time to pull fresh data.

Add manually

If the property isn't on a channel yet, click Add property → Create from scratch. You'll need:

• Name and address
• Bedroom and bathroom count
• A few photos (you can add more later)
• Check-in and check-out times

Everything else can wait. The property is created immediately and you can fill in the rest at your own pace.

The listing detail page

Click any property to open its detail page. The page is organized into tabs:

• Overview — quick stats, upcoming reservations, recent messages, alerts
• Details — name, address, capacity, type
• Photos — drag to reorder, replace, or delete
• Amenities — checklist of what the property offers
• Rules — house rules, quiet hours, pet policy, smoking policy
• Pricing — base rate, cleaning fee, taxes, length-of-stay discounts
• Calendar — availability, blocked dates, channel sync status
• Knowledge — what the AI assistant knows about the property (Wi-Fi password, parking, appliances, neighborhood tips)
• Channels — which booking sites this property is published to

Every field shows when it was last updated and where the data came from (manual edit or channel sync).

Editing details

Click any field to edit it inline. Changes save automatically. If the property is connected to a channel and two-way sync is on, edits are pushed back to the channel within a few minutes.

For bigger changes — like swapping all photos or rewriting the description — use the Edit all button on each tab to open a full editor.

Bulk operations

From the main Listings page, select multiple properties using the checkboxes to:

• Activate or deactivate
• Change owner or assigned manager
• Apply a pricing rule
• Add to a group
• Update check-in or check-out times
• Push to a new channel

Bulk edits show a confirmation summary before they run.

Activating and deactivating

A deactivated property is hidden from your dashboard and stops accepting new reservations, but its data is preserved. Use deactivation for seasonal properties or units you've taken offline temporarily. Reactivate any time.

Listing groups

Groups let you organize properties by building, city, owner, brand, or any label that makes sense. A property can belong to multiple groups. Use groups to:

• Filter dashboards and reports
• Share a property set with a teammate
• Apply pricing or messaging rules to a region
• Give an owner access to just their portfolio

Create a group from Listings → Groups → New group, then drag properties in or use bulk add.

Common questions

What happens to reservations if I delete a listing? You can't delete a listing with active reservations. Deactivate instead, or wait until all stays have completed.

Will Vanio overwrite my Airbnb listing? Only if you turn on two-way sync. By default, edits stay in Vanio until you push them.

How many properties can I add? No hard limit. Hosts on Vanio manage anywhere from one property to several thousand.