Recurring Tasks

Some jobs never stop coming back — a monthly bylaw compliance check, a quarterly deep clean, a weekly pool inspection. Recurring tasks let you set the schedule once and let Vanio create each occurrence automatically, so routine work never depends on someone remembering to add it.

What it does

Any task can repeat every X days, weeks, or months. On each scheduled date, Vanio creates a fresh copy of the task as a normal task — same property, same checklist, same priority — and it flows through your operation like any other job: it shows up on the board, can be assigned, and can be completed from the field.

Tasks that repeat are easy to spot: every occurrence shows a repeat badge on its task card.

Setting a repeat when creating a task

1. Create a task the way you normally do from the command palette.
2. Fill in the details — property, task type, checklist, priority, due date.
3. In the Repeat field, choose how often it should come back:
   • Doesn't repeat — a normal one-off task (the default)
   • Daily
   • Weekly
   • Monthly
   • Custom — every N days, weeks, or months (e.g. every 2 weeks, every 3 months)
4. Optionally set an end date. Once the end date passes, no more occurrences are created.
5. Save the task. The first occurrence is the task you just created; future ones appear automatically on schedule.

Making an existing task recurring

Already have a task that should repeat? Open it, and in the task sidebar choose Make recurring. Pick the frequency and optional end date — from then on it behaves exactly like a task that was created with a repeat rule.

Managing a repeat rule

Open any recurring task and the sidebar shows the rule at a glance — for example: Repeats monthly · Next: Jul 10, 2026 · 1 occurrence created. From there you can:

• Pause — temporarily stop new occurrences. Nothing is deleted; existing tasks stay where they are.
• Resume — pick the schedule back up.
• Edit — change the frequency, interval, or end date.
• Stop repeating — end the rule for good. Existing occurrences are untouched; no new ones are created.

How occurrences behave

• Each occurrence is created automatically on its scheduled date.
• It's a normal task in every way — same property, checklist, and priority as the original, and you can assign it, edit it, or reschedule it like any other task.
• A new occurrence is created regardless of whether the previous one was completed. An unfinished occurrence never blocks the schedule.
• Every automatically generated occurrence is created with a future due date — your team sees it on the board with time to act, never as already overdue the moment it arrives.
• The first occurrence (the task you create manually when you set up the rule) is not affected by this — its due date is whatever you set when you saved it.

[Screenshot: A recurring task card showing the repeat badge and a due date several days in the future]

Frequently asked questions

What happens if I don't complete an occurrence? The next one is still created on schedule. The incomplete task stays open until your team handles it — recurring tasks never wait on the previous occurrence.

What if occurrences were missed — say I paused the rule and resumed it late? Missed periods are skipped, not back-filled. Vanio never floods your board with a backlog of missed occurrences — the schedule simply picks up from the next upcoming date, and that task arrives with time to complete it.

Why did my recurring tasks used to show up as already overdue? This was a bug that has been fixed. Automatically generated occurrences are now always due on the next upcoming scheduled date, so they reach your team's list before the deadline rather than after it. The fix applies to all tasks generated from your recurring templates going forward.

What happens when a recurring task reaches its end date? If you set an end date on the rule, Vanio stops creating new occurrences once that date passes. The final occurrence will reflect the last scheduled date within your defined range — no extra tasks are created beyond it.

How do I stop a recurring task? Two ways: set an end date on the rule (future occurrences stop automatically once it passes), or open the task sidebar and choose Stop repeating at any time.

Can I change who each occurrence goes to? Each occurrence is a normal task, so your usual assignment options apply — see Choosing a Task Assignee.

Does pausing delete anything? No. Pausing only stops new occurrences from being created. Every existing task stays exactly as it is, and you can resume whenever you're ready.

Related

• Task Management — how tasks are created, assigned, and completed
• Choosing a Task Assignee — pick who gets a task when you create it