Send Hosts a Polished Task Report

What a task report is

When you finish a cleaning or maintenance job, Vanio automatically builds a one-page report that shows exactly what was done. It includes photos, a completed checklist with AI verification results, time spent on site, ratings, and any notes or flagged issues. You can share it with the host, the property owner, or a prospective client with a single link.

Think of it as proof of work that does the talking for you.

What's in the report

Every report includes:

• Property name and address
• Job type — turnover, deep clean, mid-stay, maintenance
• Cleaner or team who did the work
• Start and end time, with total time on site
• Checklist — every item with completion status, rating, and AI verification result
• AI quality summary — how many items were verified by AI, pass rate, average confidence score
• Expected vs. Approved photos — side-by-side comparison of reference images and the cleaner's submitted photos
• Previous attempts — if a photo was retaken, earlier attempts are shown with the AI's specific rejection reason
• Ratings per item — star ratings, pass/fail, thumbs up/down depending on how the checklist was configured
• Flagged issues — anything that needs the host's attention, like a broken appliance or low supplies
• Host rating — once the host has reviewed the job

AI quality summary

At the top of every report with AI-verified items, a summary banner shows:

• Total items verified by AI and how many passed
• Average confidence score across all verifications
• Number of failed items (if any)
• Number of items rated by the cleaner

This gives the host an instant quality read before scrolling through individual items.

Expected vs. Approved

For checklist items with reference images, the report shows a side-by-side:

• Expected — the reference photo the host uploaded showing what the result should look like
• Approved — the cleaner's photo that passed AI verification

If the cleaner retook a photo multiple times, the previous attempts appear below with the AI's specific feedback explaining why each was rejected. This is a transparent quality record — hosts can see the full verification journey.

When reports are generated

Reports are built automatically the moment you mark a task as done. You don't need to do anything extra — as long as you've sent your photos and texted "done", the report is ready.

The host gets a notification right away with a link to view it.

Sharing a report manually

1. Open the finished task from your dashboard or task list.
2. Tap Share Report.
3. Copy the link.
4. Send it by text, email, or any messaging app.

The link works in any browser. Whoever opens it doesn't need a Vanio account, a password, or the app.

Good ways to use the link

• Forward it to the property owner. A lot of hosts manage properties for someone else and like to pass along proof of cleaning.
• Show it to a prospective client. A real report with AI verification results beats any sales deck.
• Settle a dispute. If a guest claims the unit wasn't clean, the timestamped photos, AI pass results, and checklist usually end the conversation.
• Train new staff. Reports with Expected vs. Approved photos are a great way to show what "done right" looks like.

Privacy and access

The link is unguessable, but it is public — anyone with the link can view the report. Treat it like a Google Doc shared with a link: share it with people you trust.

If you ever need to pull a report back, open the task and tap Revoke Link. The old link will stop working immediately.

Personal guest information (full names, phone numbers, payment details) is never included in shareable reports.

Common questions

Can I edit a report after it's published? You can add late photos or notes for up to 24 hours. After that, the report is locked.

Can the host leave a tip from the report page? Yes — there's a Leave a tip button that goes straight to you.

Does the report show how much I was paid? No. Pricing is never shown to anyone you share the link with.